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	INDEPTH Resource Kit for Demographic Surveillance Systems
	INDEPTH Network, 9 Adenkum Loop, P.O. Box 213, Kanda, Accra, Ghana. Tel/Fax: +233 21 254 752 indepth@indepth-network.org

1. Introduction & Navigation

Purpose of the Resource Kit

Navigating the Resource Kit

DSS Terminology

Credits & Acknowledgements

2. Site Startup

Institutional Arrangements

Legal considerations

Site leadership

Site strategic plan

Management & advisory committees

Funding partners

Administration - Personnel

Typical essential positions & qualifications

Sample DSS staff organogram

Sample job descriptions

Sample job advertisements

Sample contracts

Remuneration considerations

Research fellows & interns

Administration - Financial

Sample chart of DSS accounts

Capital equipment acquisition

Tool to estimate running costs

Financial guidelines

Site design decisions

Decisions on definitions

Update cycle Frequency & timing

Household, membership and residency

Migration definition

Local event calendars

Local illness terminology

Data management

Reference data model

Additional variables

Hardware support

Database software platform

Event questionnaires

Field - Data flow chart

Data access, security & confidentiality

Continuing analysis & quality Control

Communications & dissemination

Community feedback

Publications & reports

V-Sat Internet access

Recruitment and training

Initial recruitment of managers

Developing procedures and training manuals

Piloting instruments

Field staff recruitment & initial training

Field staff full training

Community key informants

Data system recruitment

Data system training

Data system testing

Administration recruitment

Administration training

Site management

Team management

Field team meetings

Data team meetings

Key informant meetings

Inter-round re-training

Strategic issues

Data sharing and collaboration policies

Influencing policy & practice

Working with INDEPTH

Ethics & confidentiality

3. Core Baseline Round

Census & core parameters

Community approach

Household mapping

Informed consent

4. Core Update Rounds

Registration updated every round

New household registration

Changes in household structure

Pregnancy registration, monitoring and outcome

Birth registration

Death registration

Cause of death registration

Physician VA Coding

Disease coding ICD10

Migration registration

Internal migration

External migration

Internal movement

Perimeter migration

Geo-referencing

GIS database structures

Spatial analyses

Access & travel time

Pastoralists DSS

Registration updated annually

Quality management

Field quality control

Event summary Questionnaires

Residency reconciliation

Internal & external migration reconciliation

Loss to follow-up

Demographic and statistical logic

Backups and recovery

Locking and archiving database by rounds

Financial management

Guidelines for financial management

Projecting annual budgets

5. Optional Modules

Nested morbidity surveys

Physical & cognitive function

Nested risk factor surveys

Household Food security

Anthropometric status

Anthropometric status indicators

Food security indicators

Measuring food security in survey rounds

Chronic Disease Risk Factors

Sexual behaviour

Maternal mortality

Family planning

Alcohol and drugs

Domestic violence

Entomologic Inoculation Rates

Nested health system surveys

Service availability mapping

Health service access

Household malaria surveys

EPI, ANC and TB DOTS coverage

VCT, PMTCT & ARVs coverage

Surveillance for eradicable disease

Catastrophic illness and insurance

Environmental monitoring

Land cover and land use

Weather stations

Intervention trials

Management and leadership capacity

Good Trials Practice

Good Clinical Practice

Good Laboratory Practice

Good Data Practice

Trial monitoring

Adverse event reporting

Protocol deviation reporting

Institutional Review Boards and ethics reviews

Controlled Trials Registries

Linking to other databases

Health facility data

Health sector data

Other sectoral data

Civil registration data

Millennium Development Goals

Emerging technologies

Biometrics and smart cards

Electronic data capture

On-line data entry

Optical mark reader (OMR)

Computer coding of Verbal Autopsy

Time stamps & tixels

Off-site electronic archiving

Sustaining the DSS

Community liaison

Staff motivation & retention

Diversifying funding sources

Diversifying information products

Diversifying research approaches

Collaborations and strategic partnerships

INDEPTH membership

Links to DSS donors

6. Resources & Downloads

Reference Data Model Graphic

Reference Data Model Paper

Sample Data Flow Chart

INDEPTH Census Manual

HRS2 Technical Manual

HRS2 User Manual

Computerized VA Coding

Computerized VA Coding 2

INDEPTH Rainfall Monitoring Manual

Global Positioning Satellite (GPS) Field Manual

Hand Held Computer (PDA) for Household Survey Field Manual

Household Listing Manual

The Fundamentals: Building Visual FoxPro

Sample Interview Guidelines

INDEPTH SES Variables for Cross-site Analyses

WHO STEPS at a Glance

WHO STEPS Guide to Questions

Household Sample Surveys

HRS2 DSS Database System

Stata Routines for building work files

Stata Routine for Residency Event Check File

Stata Routine for Lost to Follow-up

Stata Routine for PCA equity quintiles

Stata Routine for Check Sequence of Events

Excel Tool for Estimating Running Costs

Sample Questionnaires

INDEPTH Verbal Autopsy Instruments

INDEPTH Verbal Autopsy Instruments (French)

Sample VA Transfer Logging Form

Sample Community Form

Sample Initial Census Form

Sample Household Registration Form

Sample Household Registration Form Alternative

Sample Marriage Event Form

Sample Marital Changes Form

Sample Pregnancy Registration Event Form

Sample Pregnancy Outcome Event Form

Sample Birth Registration Form

Sample Death Event Form

Sample Household Malaria Survey Form

Sample Immunization Form

Sample Women's Sexual Behaviour Form

Sample Men's Sexual Behaviour Form

Sample Missed Out Persons Event Form

Sample Change of Residence Event Form

Sample In-migration Event Form

Sample Out-migration Event Form

Sample Changes Form

Sample Insurance Survey Form

Sample Domestic Violence Form

Sample Tobacco Smoking Form

Sample Employment Form

Sample Food Security Form

Sample Anthropometric Status Form

Sample Land Asset Form

Sample Form Logging Form

WHO STEPS Form English

WHO STEPS Form French

Sample Documents

Sample Informed Consent Instrument

Sample Informed Consent Instrument for HIV/AIDS

INDEPTH ICD10 Short List

Sample DSS Health Interventions Profile

Sample Financial Guidelines

Sample Chart of Accounts

Sample Strategic Objectives

Sample Staff Organogram

Sample Job Descriptions

Sample Job Advertisements

Sample Interview Scenarios - Data

Sample Interview Scenarios - Field

Sample Staff Contracts

Sample Equipment List

Sample SOPs for Clinical Trials Policy

Sample Research Operations Matrix

INDEPTH Monograph Volume 1

Introduction, Methods & Life Tables

DSS in East Africa & Southern Africa

DSS in Southern Africa, West Africa & Asia

Appendices: Sample Questionnaires & Bibliography

Links to development partners

Links to INDEPTH DSS Sites

Title

INDEPTH Resource Kit for Demographic Surveillance Systems

Subject

INDEPTH Resource Kit

Company

-

Author

INDEPTH

Version

441

Comments

-

INDEPTH Network: An International Network for the Continuous Demographic Evaluation of Populations and Their Health in Developing Countries	Last updated: 03/June/2008